How to assign referees/staff to games on OpenSports (app & web guide)

• From your Group page, click on the Settings tab
• Click on Admin Roles
• You will see a list of admin roles. Click Add User for the role you want to assign
• Find the name of the group member and click Add next to their name, that’s it!

League/Tournament Level

Before you assign referees to individual games, you must assign them as referees at the “league/tournament level”.

• Note At the “league/tournament level”, a referee is not automatically assigned to each individual game, BUT they still do have the ability to enter results, approve/reject match results, and check in players for ALL matches within the league/tournament. You still have to assign referees to each individual match (see section below).

Assign Referee and League Manager Roles

• To assign referee or league manager roles, go to the league Home page, and click on the Admin Roles button under the Manage League section
• Start typing the name of the person who you’d like to add in the Search by name bar. This list populates all people who are members of your group
• Click Add next to the name of the person who you’d like to select
• A modal will pop up giving you the options of assigning them as a referee or a league/tournament manager.
  • Make your selection. Click Update.
• Click the back arrow/cancel button to get back to the league home page
• Voila! Now that person is a ref or manager at the level of the league and has all of the permissions that that status permits them!

Match Level — assigning referees to games

In order for your referees to know which matches they are assigned to, you need to assign them to every individual match.

• From the Matches list, click on the match for which you’d like to assign a ref
• From the Upcoming Match page, Staff List, in the search bar, start typing the name of the person whom you’d like to assign as a ref.
  • Note The terms Referee, Assistant Referee, and Staff are interchangeable (they all have the same permissions) — choose according to whichever language you use within your organization
  • Note Everyone you assign as a referee has to already have at least a league level referee role. You can add anybody in the group as a match referee, but if they aren’t already a league level referee or manager or group admin, they system will show a Warning modal and will ask if you want give them the league-level referee role.
• Click Update Roles.
• Now, under the event details page, you can see a list of the staff

How ref’s find matches they are assigned to

Referees can easily find which leagues/tournaments they are refereeing for, and which individual matches they are assigned to, by going to the team switcher, clicking on the Staff tab, and viewing a list of the leagues/tournaments that they have referee permissions for.

NOTE: if you want to send these instructions TO your staff/refs, you can send them this article which is written for refs.

Notifying The Referee

• When someone gets assigned as a referee to a match, they will receive a notification (push notification and email).
• When they go to the OpenSports website, they can Click on their profile picture, and click on “Admin Leagues”
• They will see a clean overview of the leagues/tournaments that they are a referee or a manager of, and can select a league or tournament
• From the league page, the ref clicks on the Matches tab
• To see the specific matches the referee is assigned to, they can click on the Filter and select Assigned As Staff, then click Done
• Now the referee can easily see the specific matches they are assigned to

Notice in the last screenshot that the referee does not have any permissions to edit the match. They can only check players in (through the Players tab), and input the score after the match is complete, from this page.