How to set up custom payment splitting — leagues & tournaments (app guide)

Let captains decide how much to charge each of their teammates, to pay off the team balance

OpenSports allows so much payment flexibility with our custom payment splitter tool! If you choose to use this tool, you set up the total team cost and payment deadline, and the captain can decide how much each teammate pays. This would allow the captain to, for example, charge goalies or part-time players less to play on their team.

Key Highlights

• OpenSports allows the league admin to determine team cost (like $2000); setup if a deposit is required; and set the payment deadline.
• A lot of flexibility: The captain can assign any portion of the balance in any amount to each player as a team invite.
• You can specify a payment deadline so that teams need to have paid off the full balance by a certain date. You can select any date.
• Captains can generate invite codes, or send email or SMS invites to their players and assign custom costs to each invite.
• When players pay, it goes straight to the league in paying down the team balance.
• If you do not require a deposit from a captain, that means a captain can sign up a team without putting any money down. (Note, if you do not require a deposit from the captain, they are not required to put their credit down when they register their team).
• If a captain needs to charge their teammates any additional fees at any point, they can use the easy Invoice system.

How to create custom payment split registration options:

• Within the league/tournament creation flow, in the Registration Options section, click the Custom tab.
• Fill out the fields, including the Title (how you want this registration option to show up to captains when they are registering), and how many teams can register using this custom payment split method.
• Indicate the team price, and if there is a deposit required from the captain (optional)
• Indicate the Payment Deadline. Teams will be notified that they must pay the full team balance by this date. You can issue invoices or direct charges at any point to collect any outstanding amount on the team balance.

How a captain registers their team for the league through the custom payment split registration option

• From the league info page, the captain clicks on the register button and selects the registration option (which will be named according to the title you gave it).
• A registration window will pop up, and the captain inputs the name and colour of their team.

• From the Payment page, the captain will see if there is a deposit required or not. If there is a deposit required, they will have to pay it at this point.
• Note the Terms text that specifies the payment deadline.
• The captain clicks on the Get Spot button and Confirms the order.

If there is a deposit required:

• Once the captain has completed registration, they will be brought to the “My Team” page.
• From the My Team page, the captain can view how much of the team balance is still owing.
• Tapping on the Owing button brings the captain to the Team Payments page which shows an overview of who has paid what amount.

How captains invite players to their team with the Custom payment split system

• From the My Team page, the captain can view how much of the team balance is still owing.
• In order to Invite players to pay to join their team, the captain can either tap on the Invited button that shows how many people have been invited, or tap on the “…” and tap Team Invites

The captain can invite teammates either by tapping “Create Invite Code” and generating a URL and QR code that they can send to one or more teammates, or by inviting via Email & SMS by entering the amount to be paid, and the email addresses for the teammates who owe that amount.

Sending invites/invoices via “Create Invite Code” URL & QR code generator

• The captain taps on Create Invite Code
• The captain can create invoices at various prices, by creating multiple invite codes. For example, the captain can assign $180 to 2 players; $200 to 3 players, and so on.

Sending team invites/invoices via the captain’s contact list (Email & SMS)

If the captain prefers to send the team invite directly to their teammates via email or via SMS, the captain can create custom amounts to be paid and assign them to different email addresses/phone numbers.

• The captain taps on Invite Players
• They search their contacts list for whomever they would like to send the invite/invoice to (they can send an SMS or email through this system)
• They click Invite

• Now, the captain can assign a price to that specific contact (like $200) and tap “Create Invite Code” to complete the process. The teammate will instantly be sent an SMS or Email that will allow them to register & pay that amount.
• Under the Team Invites list, the captain can view a list of all of the invite codes they have generated, and email/SMS invites they have sent.
• If an email/SMS contact has registered for the team, the captain will be able to see that they “Joined”.

How the captain can see who has paid

• In order to view a list of who has paid and how much they have paid, the captain can tap on the “Owing” button from the My Team dashboard.
• This will show a breakdown of which teammate paid when, and what amount. It will also show a breakdown of amount owing, paid, and what the original total was.

Invoices: What happens if a captain does not collect enough $$ to cover the team cost

Let’s say a captain’s roster is full/cannot find more teammates, and they still have a balance owing. They can use OpenSports’ Invoicing tool. This allows captains to create custom invoices and send them to any amount of players on their team’s roster. A captain can even invoice themselves! Here’s our guide about how captains can send additional invoices to their teammates.

FAQ

Q: Can the captain send refunds to players?

A: No. Only league organizers/admins can send refunds.

Q: What happens if a team does not cover the balance by the payment deadline? Will this trigger any warnings or notifications to the captain?

Coming soon: Right now, the payment deadline does not trigger any reminders or notifications. It will in early 2022!

Q: What is the difference between an invite code/email invite, and sending an invoice?

A: You use the Invite tool (and assign a price to your invites) when you are putting your team together and sending registration links/emails to teammates. You use the “Send Invoice” feature when a player has already joined your team and you would like to send them an additional invoice to collect additional money.

Captains (and league admins) can send custom invoices to players at any point in the season.

Q: What happens if a team doesn’t make the payment deadline?

A: It will be up to the league admins. If the captain/team does not collect the full team cost, the organizers/league admins reserve the right to charge the captains’ card or issue them an invoice for the remaining balance.

Q: What happens if the captain accidentally collects too much money from the team via invoicing?

A: The Custom payment split system really tries to help mitigate the chance of this happening, but if the team overpays, the captain will see that reflected in the team balance as a negative amount. It will be up to the league admins to issue refunds accordingly.

Let us know if you have any questions about the custom payment split feature by emailing contact@opensports.net :-)